San Institute of Computing, Management and Information Science invites applications from suitably qualified, competent, and motivated individuals to fill the position of Secretary/Administrative Assistant.
Job Purpose
The Secretary/Administrative Assistant shall provide administrative, clerical, and office support services to ensure the efficient operation of the Institute. The Secretary will manage correspondence, maintain records, coordinate office activities, receive visitors, and support communication and administrative functions within the Institute.
Key Duties and Responsibilities
The Secretary/Administrative Assistant shall perform the following duties and responsibilities:
- Receive and direct visitors, students, staff, and other stakeholders in a professional manner.
- Manage incoming and outgoing correspondence, including letters, emails, and telephone communications.
- Prepare, type, proofread, and distribute official documents, reports, minutes, and other correspondence.
- Maintain and update office records, files, and databases.
- Schedule appointments, meetings, and events, and make the necessary logistical arrangements.
- Take minutes during meetings and ensure timely preparation and circulation of meeting records.
- Manage office supplies and ensure the smooth operation of office equipment.
- Support student admissions, registration, and other administrative activities as required.
- Maintain confidentiality of institutional information and records.
- Assist in organising institutional functions, workshops, seminars, and events.
- Provide administrative support to the Principal and other departments as assigned.
- Perform any other duties assigned by the Principal from time to time.
Minimum Qualifications
The ideal candidate for the position of Secretary/Administrative Assistant at San Institute of Computing, Management and Information Science shall possess the following academic credentials.
- Certificate or Diploma in Secretarial Studies, Office and Information Management, Business Administration, Public Administration, Records and Information Management, or a related field from a recognised institution.
- Training in secretarial practice, office management, records management, or administrative support is an added advantage.
- Proficiency in computer applications including Microsoft Word, Excel, PowerPoint, email, and internet usage.
Competencies and Experience
Candidates for the Secretary/Administrative Assistant job should possess the following competencies and experiences:
- Excellent written and verbal communication skills.
- Strong organisational and time management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Good interpersonal and customer service skills.
- Ability to multitask and work effectively under minimal supervision.
- High level of professionalism, integrity, and attention to detail.
- Ability to work effectively as part of a team.
- Experience in secretarial, administrative, or office management roles will be an added advantage.
Application Procedure
To apply for the Secretary/Administrative Assistant job, interested candidates should submit their applications using the form below and attach the following documents:
- Application/Cover Letter
- Detailed Curriculum Vitae (CV)
- Copies of Academic and Professional Certificates and Transcripts
- Contact Details of at Least Three Referees
Applications should be addressed to:
The Principal
San Institute of Computing, Management and Information Science
P.O. Box 100291, Iganga, Uganda
Application Deadline
The deadline for receiving applications for the Secretary/Administrative Assistant job is Thursday, 18th June, 2026.
San Institute of Computing, Management and Information Science is an equal opportunity institution. Only shortlisted candidates will be contacted for interviews.
