Academic Registrar (AR)

The Academic Registrar is the head of academic administration at San Institute of Computing, Management, and Information Science (SICMIS). The office is responsible for the coordination and management of all academic processes, including admissions, examinations, academic records, curriculum implementation, graduation, and certification.

Working under the supervision of the Principal and in collaboration with the Deputy Principal (Academics), the Academic Registrar ensures that academic activities run efficiently and in accordance with institutional policies, national standards, and regulatory requirements.

Roles, Duties and Responsibilities of the Academic Registrar

Below are the specific duties and responsibilities of the Academic Registrar:

1. Academic Administration and Coordination

• Oversee and coordinate all academic operations of the Institute in line with established policies and procedures.
• Ensure effective implementation of academic programs approved by the Academic Board and Governing Council.
• Coordinate teaching timetables, course registration, and class scheduling.
• Maintain communication between academic departments, the administration, and students.

2. Admissions and Student Registration

• Manage student recruitment, admissions, and enrollment processes.
• Ensure fair and transparent admission procedures that comply with national regulations and institutional requirements.
• Maintain accurate and up-to-date student records from admission to graduation.
• Oversee verification and validation of entry qualifications and documentation.

3. Examinations and Assessment Management

• Coordinate the planning, organization, and conduct of all internal and external examinations.
• Ensure examination integrity, security, and adherence to established rules and guidelines.
• Supervise processing, moderation, and publication of examination results.
• Serve as Secretary to the Examinations Board and ensure timely release of academic results.

4. Academic Records and Data Management

• Maintain accurate and secure academic records for all students and graduates.
• Implement robust systems for data storage, retrieval, and reporting.
• Prepare statistical reports on student enrollment, performance, and graduation trends.
• Ensure confidentiality and accuracy in handling academic information.

5. Curriculum Implementation and Support

• Facilitate the implementation of new and existing academic programs as approved by the Academic Board.
• Coordinate academic documentation, including course outlines, regulations, and syllabi.
• Support quality assurance and curriculum review exercises.
• Work with departments to ensure compliance with academic policies and standards.

6. Graduation, Certification, and Transcripts

• Plan, coordinate, and manage all aspects of graduation ceremonies.
• Oversee preparation, verification, and issuance of academic transcripts, certificates, and testimonials.
• Ensure authenticity and accuracy of all academic awards and documents.
• Maintain archives of graduation records for future reference.

7. Academic Policy and Compliance

• Interpret and enforce academic policies, regulations, and procedures.
• Advise the Academic Board and Management on academic regulatory matters.
• Ensure compliance with requirements of the National Council for Higher Education (NCHE) and other accrediting bodies.
• Participate in audits, reviews, and inspections to ensure continuous academic improvement.

8. Committee and Board Support

• Serve as Secretary to key academic bodies such as the Academic Board and the Examinations Board.
• Prepare agendas, minutes, and reports for academic meetings.
• Implement resolutions and decisions of academic committees.

9. Student Services and Academic Support

• Support student progression, transfer, and withdrawal processes.
• Handle academic-related student inquiries, grievances, and appeals.
• Ensure timely dissemination of academic information, notices, and results.
• Coordinate orientation programs for new students.

10. Collaboration and Institutional Development

• Work closely with the Principal, Deputy Principals, Deans, and Heads of Department to support academic growth.
• Liaise with external bodies, examination councils, and partner institutions on academic matters.
• Contribute to policy formulation, strategic planning, and institutional development initiatives.

In performing these duties, the Academic Registrar upholds the principles of integrity, professionalism, and excellence in academic administration. The position plays a critical role in ensuring that San Institute’s academic systems operate efficiently and transparently, thereby enhancing the Institute’s reputation as a Center of Academic and Professional Excellence in Computing, Research, and Innovation.